New EEO-1 Reporting: Are you ready for September 30th?
Are you an employer with 100 or more employees? Are you a federal contractor or first-tier subcontractor with 50 or more employees and have contracts amounting to $50,000 or more? If you answered “yes” to one of the questions, you are required to complete and submit an annual EEO-1 Report. So, are you ready to report?? But, wait! Are you aware of the recent changes to the reporting system?
The EEO-1 Report – formally known as the "Employer Information Report" – is a government form requiring employers with 100 or more employees and federal contractors or first-tiered subcontractors with 50 or more employees to provide a count of their employees by job category, ethnicity, race and gender. The EEO-1 report must be filed annually with the Equal Employment Opportunity Commission (EEOC) by September 30 and it must use employment numbers from any pay period in July through September of that same year.
Forty years after the implementation of the EEO-1 report, the EEOC has made significant changes to the reporting system. The changes will be in effect with the reporting on September 30, 2007.
For the EEO-1 report due on September 30, 2007, employers are not required to resurvey existing employees and may use employment data from any one pay period between July and September 2007. However, the EEOC encourages employers to resurvey as soon as possible using the new classification system. Employers must resurvey employees under the new classification system for the 2008 reporting year. Even if an employer decides not to resurvey for 2007, it must still report data on the revised EEO-1 form, and new hires should be surveyed according to the new system.
Changes to the New EEO-1 Report
A number of changes are being made to the race and ethnic categories. The revised EEO-1 report:
- adds a new category titled "Two or more races"
- divides "Asian or Pacific Islander" into two separate categories: "Asian" and "Native Hawaiian or other Pacific Islander"
- renames "Black" as "Black or African American"
- renames "Hispanic" as "Hispanic or Latino"
- strongly endorses self-identification of race and ethnic categories, as opposed to visual identification by employers
A number of changes are being made to the job categories. First, the current category of "Officials and Managers" will be divided into two levels based on responsibility and influence within the organization. These two levels will be:
- Executive/Senior Level Officials and Managers (plan, direct and formulate policy, set strategy and provide overall direction; in larger organizations, within two reporting levels of CEO)
- First/Mid-Level Officials and Managers (direct implementation or operations within specific parameters set by Executive/Senior Level Officials and Managers; oversee day-to-day operations)
The revised EEO-1 also will move business and financial occupations from the Officials and Managers category to the Professionals category. This change will improve data for analyzing trends in mobility of minorities and women within Officials and Managers.
Detailed information regarding the new EEO-1 report can be found on the EEOC’s website at http://www.eeoc.gov/eeo1/index.html. For employers to register and to report for the first time, the online reporting system can be found on https://apps.eeoc.gov/eeo1/register.jsp
It should be stressed that the data for the EEO-1 must be based on one payroll period between July and September so if you have not started to collect the needed data, you should do so now to ensure meeting the deadline of September 30, 2007.
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